The modern platform built for direct-material purchasing
You became a buyer to negotiate better deals and build stronger supplier relationships — not to rebuild quote comparisons in Excel, search email threads, and chase order confirmations.
Supplios automates the supplier-facing side of direct-material purchasing, so quotes are easier to compare, awards keep moving, and you have more time for better sourcing decisions.
Trusted by teams at:
Direct-Material Purchasing & Supplier Collaboration
Better sourcing, less busy-work
Save time & keep purchasing moving with connected sourcing workflows, supplier responses, and order updates
- RFQ & Sourcing
- Sourcing Intake
- RFQ / RFP / RFI
- Supplier Collaboration
- Cost Breakdowns
- Custom Quote Templates
- Side-by-Side Comparison
- Savings Analysis
- Awards & Nomination
- Internal Approvals
- Award Letters & LOIs
- Downstream Handoffs
- Parts & Quote History
- Part Records & Drawings
- Supplier Quote History
- ERP & PLM Integration
- Order Management
- PO Confirmations
- Delivery Updates
- ASNs & Shipment Data
Built for Buyers, Category Managers & Sourcing Teams
Supplios eliminates the time-wasting busy-work in purchasing
Every supplier returns the quote sheet differently, and you spend hours cleaning up the responses.
Quotes arrive in your format, ready to compare side-by-side.
Quote packages, supplier questions, and responses are scattered across individual inboxes.
Packages, messages, and supplier responses stay together with the event.
Re-sourcing a part means digging through old inboxes or starting the comparison from scratch.
Find previous quotes, suppliers, and sourcing decisions alongside the part.
Buyers spend their mornings asking suppliers to confirm receipt, quantities, and delivery dates.
Suppliers respond through the portal, with reminders for overdue updates.
Requests arrive from engineering or sales without the drawings, volumes, or timing needed to quote.
Collect the required information up front and use it to create the RFQ.
Award approvals sit in email while purchasing tries to work out who still needs to sign off.
Route decisions to the right reviewers and keep approval status visible.
Supplier selection decisions and their reasoning disappear into separate spreadsheets and email threads.
Keep supplier responses, decisions, approvals, and award letters connected to the event.
Purchasing selects a supplier, but quality and engineering have to chase the details to start qualification.
Configured award workflows can trigger PPAP, APQP, audits, or other follow-on work.
Updated delivery commitments sit in email while planning still works from last week's spreadsheet.
Track delivery updates in one place and escalate missing confirmations or late orders.
RFQ & Sourcing Automation
Bring sourcing requests, quote packages, supplier responses, and team discussions into one process, from a quick one-part RFQ to a complete BOM sourcing event.
- Structured intake from internal teams
- Collect sourcing requests from sales, engineering, or cost estimation with the information buyers need, then create RFQs from the intake data without retyping the same details.
- Complete quote packages in one place
- Bring drawings, CAD files, specifications, and BOMs together in the sourcing event so suppliers have the context they need to quote parts, assemblies, tooling, or materials.
- Supplier responses and messaging
- Suppliers submit quotes and discuss questions directly through the portal, keeping responses and conversations connected to the sourcing event for buyers and internal reviewers.
- Clear tasks and automatic reminders
- Give suppliers clear response deadlines and instructions, with built-in reminders and notifications that reduce manual follow-up and help buyers see which responses are still outstanding.
- Flexible events for different sourcing needs
- Configure RFQ, RFP, RFI, and survey events for different commodities and purchasing needs, using response fields and templates that fit the information your team wants to collect.
Cost Breakdowns & Analysis
Collect detailed supplier cost breakdowns in a consistent format and compare the cost drivers, commercial terms, and sourcing options that matter to your purchasing team.
- Custom direct-material cost breakdowns
- Capture material, labor, overhead, tooling, packaging, logistics, amortization, currency, and custom cost drivers in structured quote sheets that match the detail your category requires.
- Templates based on your existing quote sheets
- Configure supplier response templates around your existing Excel formats, with calculations and validation rules built in, so buyers and suppliers can work with a familiar cost structure.
- Side-by-side supplier comparisons
- Compare supplier quotes, landed costs, payment terms, lead times, and tooling in one view without rebuilding a comparison workbook every time a new response arrives.
- Analysis by cost driver
- Slice and compare cost elements to understand where supplier offers differ, identify the questions behind a price gap, and prepare negotiations with the supporting detail close at hand.
- Savings and quote history
- Track cost changes and savings across time, design revisions, suppliers, and programs so you can explain sourcing decisions and bring consistent numbers to management reviews.
Awards & Nomination
Move from supplier selection to approval, award communication, and follow-on work with a configurable process that keeps purchasing, management, engineering, and quality working from the same record.
- Cross-functional approval routing
- Route award decisions to the right internal stakeholders based on your sourcing process, keeping review responsibilities and approval status visible without chasing sign-offs across separate email threads.
- Supplier selection records
- Keep the selected suppliers, decision details, and approvals connected to the sourcing event, with workflows that can support multi-supplier and split awards when your process requires them.
- Award letters and letters of intent
- Generate award letters and LOIs as part of your configured nomination workflow, then collect supplier confirmation so the communication and response stay connected to the decision.
- Handoffs to quality and launch teams
- Configure approved awards to start related processes such as PPAP, APQP, supplier audits, or order management, giving the next team the context it needs to move forward.
- Connected ERP and PLM updates
- Connect award data to ERP, PLM, or other internal systems through configured integrations, reducing manual handoffs and keeping approved sourcing decisions aligned with downstream records.
Parts & Quote History
Keep sourcing history connected to the part, supplier, and project so buyers can find previous quotes, drawings, and decisions when a re-quote or engineering change comes up.
- Shared records for purchased items
- Manage records for parts, assemblies, materials, and tooling with the item details your purchasing team needs, keeping supplier work connected to what is actually being sourced.
- Quote history beyond the inbox
- Find previous quotes, awards, and supplier interactions by part, supplier, or project so a buyer change or re-sourcing request does not mean rebuilding the history from email.
- Drawings and supporting documentation
- Keep item-related drawings, files, and structured data alongside the part record, giving purchasing, engineering, quality, and suppliers the context they need for reviews and follow-up.
- Connections across the supplier lifecycle
- Link item records to sourcing events, PPAP, APQP, claims, and orders so teams can follow the same part from sourcing and qualification through production and supplier performance.
- Item data from ERP and PLM
- Configure item fields, imports, and integrations around your existing master data, with search and filtering that help buyers find the relevant parts and supplier relationships quickly.
Order Management
Collect supplier confirmations, delivery updates, inspection data, and shipment information through the portal while your ERP remains the system of record for transactional purchasing.
- Supplier purchase order confirmations
- Give suppliers structured tasks and forms to confirm orders and report status, so buyers can see outstanding responses without maintaining a separate tracker or sending individual chasers.
- Delivery date updates and visibility
- Collect updated supplier commitments in one place and review orders by supplier, plant, item, status, or delivery date to help purchasing and planning coordinate the next action.
- Reminders and exception workflows
- Send reminders for overdue confirmations and updates, with configurable escalations for late orders or supplier non-response so the right people can follow up on unresolved issues.
- Shipment and inspection information
- Configure workflows for advance shipping notices, shipment details, and inspection data, keeping supporting information connected to the order for logistics, receiving, quality, and purchasing teams.
- ERP integration and performance handoffs
- Push or pull order data through configured ERP integrations and connect order information to supplier performance metrics such as on-time delivery, fulfillment, and responsiveness.
Why Supplios?
Supplios is the leading supplier quality management platform for modern manufacturing organizations.
We know manufacturing & supply-chain
Supplios was founded by manufacturing and supply-chain experts with decades of hands-on experience.
Industry-leading supplier adoption
Supplios achieves what other portals cannot -- over 90% supplier adoption across our customer base.
Easy approval from IT
With ISO 27001 & SOC 2 compliance, and secure SSO + ERP integration capabilities, your IT team will easily be on board.
Adapts to your existing processes
Supplios adapts to your existing quality processes, rather than forcing you into a rigid structure.
Supplier Support Desk
Supplios comes with dedicated human support for your suppliers, ensuring they have help whenever they need it.
No additional costs for suppliers
Unlike other systems, Supplios is completely free for suppliers, without hidden fees or licensing costs.
Purchasing FAQs
Questions from purchasing teams
Here are some of the most common questions we get from buyers, category managers, and sourcing teams.
See what Supplios can do for you.
Our team makes it easy to get started, with free trial accounts, personalized onboarding, and recommended best practices for launching your portal.