PPAP

Module Overview

The Supplios PPAP workflow supports Production Part Approval Process activity inside the broader NPI Module.

It is built to automate, accelerate, and organize supplier collaboration during the NPI process, while supporting standard AIAG and VDA APQP/PPAP/PPA processes or a custom process that matches the way your team already works.

PPAP can be configured for several levels of complexity:

• Simple single-approval PPAP.
• Multi-approval PPAP.
• Supplier PPAP and/or internal customer PPAP.
• PPAP as part of a larger APQP or phase-gate workflow.
• Multiple different PPAP processes in the same account.

The goal is to make PPAP work more structured for suppliers, easier to review for internal teams, and easier to trace after approval.

Target Users and Use Cases

PPAP is for teams that need a controlled process for supplier part approvals, documentation, review, and release.

Primary users include:

• Supplier quality / SQE teams.
• Launch, program, and product development teams managing part approvals.
• Suppliers submitting PPAP packages and required evidence.

Common use cases include supplier PPAP submissions, internal customer PPAP, manual or system-triggered PPAP workflows, PSW generation, electronic approvals, watermarking, audit logs, and completion updates to other systems.

Features and Capabilities

PPAP capabilities can be configured to match the customer's required workflow.

Core PPAP capabilities include:

• Supplier task assignment and supplier portal access.
• Custom PPAP item configuration.
• Required, optional, or not-needed settings for PPAP items.
• Supplier uploads, structured forms, comments, and evidence collection.
• Internal review and approval tasks.
• Conditional approvals and approval routing.
• Built-in topic-specific messaging.
• Automatic reminders and notifications.
• Full audit log and traceability.

Document generation capabilities include:

• Generate custom PSW and other official record-keeping documents.
• Integrated electronic approvals with audit log and full traceability.
• Watermarking for interim approvals, preliminary submissions, and similar use cases.

Integration capabilities can include:

• Triggering PPAPs automatically as part of Sourcing Award processes, ECOs, other workflows, or via API.
• Sending data to PLM, PIM, ERP, and other systems upon completion.
• Connecting PPAP to claims, audits, scorecards, supplier projects, ECN/ECR, and other supplier lifecycle workflows.

Benefits and ROI

PPAP ROI usually comes from less manual coordination, fewer lost documents, clearer supplier tasks, and faster approval cycles.

Typical benefit categories include:

• Less time initiating PPAPs and assigning supplier tasks.
• Less time chasing suppliers for missing documentation or updates.
• More consistent submissions because suppliers follow structured tasks and required fields.
• Faster internal review because documents, comments, and approvals are organized in one place.
• Better launch readiness visibility across parts, suppliers, programs, plants, and approval status.
• Better traceability through audit logs, approval records, submitted files, and generated PSW records.
• Less manual work updating other systems when completion data can be pushed to ERP, PLM, PIM, or related systems.

For teams managing many PPAPs, Supplios helps make the work feel less like spreadsheet administration and more like a controlled supplier quality process.

How Implementation Works

• Customer inputs: PPAP checklists, PPAP level rules, customer-specific requirements, PSW templates, required document lists, approval matrices, part samples, supplier examples, and system trigger requirements.
• Supplios setup: Configure PPAP items, supplier instructions, approval routing, document generation, notifications, test examples, and any system triggers or updates.
• Typical timeline: Standard PPAP workflows can often be implemented in a few weeks; multi-approval, custom PSW, integration, or customer-specific workflows are typically 4-8 weeks.

Pricing Structure

PPAP is priced as part of the NPI / PPAP / APQP quality module family. Prices shown are per NPI workflow process, such as APQP, PPAP, or another NPI workflow.

Anyone who owns or manages a workflow must be a Full User at the account level. No additional Power User fee applies.

Customization fees depend on scope and complexity and are quoted on a per-project basis.